Online board meetings are a great method to bring colleagues together without having to travel. It allows you to schedule more meetings at different times that will benefit the majority of attendees, increasing productivity and engagement. Additionally any changes made to documentation during the meeting will automatically be synchronized once the internet becomes available. This means that even if a colleague is offline they can still access and read the information discussed in your last meeting.
When you are having a meeting online members can use video conferencing functions in their software for managing boards. This lets them see and speak with each other face-to–face. This keeps them engaged and gives them the ability to observe each other’s non-verbal communication. They can also mute their microphones when they’re not speaking, so as to not interrupt one another and to follow online meeting etiquette.
It’s an excellent idea to run through the technology with your board members prior to the meeting to make sure everything works in a proper manner. This includes ensuring that your board member’s laptop has a sufficient connection and the quality of their camera. It’s also important to ensure that your board member has sufficient bandwidth for the meeting, and that there are no distractions (like ringtones) or distracting backgrounds.
Another aspect of virtual meetings is that attendees should dress appropriately. It is crucial to maintain a professional appearance, especially because it will be observed by the people that join from all over the world. It’s also a good idea to avoid sitting near a window because the glare could hinder the view of the screen and show on the camera.
